All documents must be provided in a certified copy format. This means a copy of the original document that has been certified by an eligible certifier.

When having documents certified, you should show both the original document and copy to the eligible certifier.

Each certified copy must include the statement “I certify this is a true copy of the original document” (or similar wording) and must be signed by an eligible certifier. The certifier must state his/her qualification or occupation which makes them eligible.

Please note that we will generally accept an electronic copy of a certified document. However, in certain circumstances we may require sight of the original penned signature of the certifier on the certified copy. Investor Services will notify you if this is required.

Who can certify copies of documents?

A person in the following profession/role is an eligible certifier:

• chiropractor, dentist, medical practitioner, nurse, optometrist, pharmacist, physiotherapist, psychologist and veterinary surgeon;
• legal practitioner, patent attorney and trade marks attorney;
• Judge of a court, magistrate, Registrar or Deputy Registrar of a court and master of a court;
• Chief executive officer of a Commonwealth court; Clerk of a court; Commissioner for Affidavits; Commissioner for Declarations;
• Justice of the Peace/Notary Public/Marriage celebrant;
• Australian Post employee who is in charge of an office or has 2 or more years of continuous service;
• Australian Consular Officer or Australian Diplomatic Officer;
• Police officer/bailiff/sheriff;
• bank officer, building society officer, credit union officer and finance company officer with 2 or more continuous years of service;
• Member of Chartered Secretaries Australia;
• Member of Engineers Australia, other than at the grade of student;
• Member of the Association of Taxation and Management Accountants;
• Member of the Australian Defence Force who is an officer or a non-commissioned officer with 2 or more years of continuous service;
• Member of the Institute of Chartered Accountants in Australia, the Australian Society of Certified Practising Accountants or the Institute of Public Accountants;
• Member of the Australasian Institute of Mining and Metallurgy;
• Member of the Parliament of the Commonwealth/the Parliament of a State/Territory legislature/local government authority of a State or Territory;
• Minister of religion;
• Permanent employee of the Commonwealth or a Commonwealth authority/a State or Territory or a State or Territory authority or a local government authority, with 2 or more years of continuous service;
• Teacher employed on a full-time basis at a school or tertiary education institution;
• An officer with, or authorised representative of, a holder of an Australian financial services licence having 2 or more years of continuous service with one or more licensees;
• An officer with, or a credit representative of, a holder of an Australian credit licence having 2 or more years of continuous service with one or more licensees;
• A person authorised as a notary public in a foreign country.